SOAS Standing Orders: Annex XX: Committee Membership
1. Appointments to Committees
In making appointments to Committees due regard should be made to the School's commitments to equality. The membership of each Committee will normally include at least one member of each gender.
Internal members of Committees would normally be expected to serve for three years and for not more than five years consecutively.
2. Powers of Cooption and the Use of Alternates
Members of committees are chosen because they have skills, knowledge or interests relating to the areas dealt with by the Committee. Committees may ask a non-member to attend meetings if they feel that this individual has skills or knowledge which would enable them to make a contribution to a particular item under discussion. It is not expected that this individual would attend every meeting of a Committee.
As detailed above (unless explicitly stated in the Terms of Reference of a Committee e.g. a Trades Union representative) members of committees are not representatives of a particular group. Therefore, it would not normally be possible for another individual to attend a meeting in place of a committee member who was unable to attend a meeting. However, if it were known in advance that a committee member would be unable to attend two or more consecutive meetings, then an alternative member could be nominated, where someone with suitable skills or knowledge was available. The process of nomination would be as for the original member.