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SOAS Standing Order XI: School Officers

XI School Officers

(i) The Director has, under Governing Body, responsibility to provide academic leadership; to ensure the achievement of the objectives of the School; to provide effective administration of the School affairs; and to represent the School generally.  He/she will have power to act on behalf of Governing Body at any time in routine matters not involving decisions on questions of principle.  In matters of urgency not admitting of delay he/she will have power to act on behalf of Governing Body, consulting the Chair, Vice-Chair or Honorary Treasurer where possible, who should otherwise be informed of the action taken at the earliest opportunity.  Such action will be reported to the next meeting of Governing Body.

(ii) The Director will, under Governing Body, be responsible for the discipline of the School and will have the power at all times to take disciplinary action in accordance with any specific regulations relating to discipline which may from time to time be made by, or with the authority of, Governing Body.

(iii) The Director will have the power to act on behalf of Academic Board and any other Committee of the School in matters of urgency not admitting of delay, providing that he/she will report any exercise of this power to the next meeting of Academic Board or relevant Committee as the case may be.  He/she may delegate this reporting to the Chair of the relevant Committee. He/she will, by virtue of his/her office, be a member of every Committee or Sub Committee of the School with the exception of Audit Committee.

(iv) The Governing Body will appoint members of full-time academic staff of the School to be Pro-Directors, and Deans of Faculty.  The normal period of tenure of the office of Pro-Directors and Deans of Faculty will be five years, renewable once for a period of up to five years.

(v) The Pro-Directors and Deans of Faculty will be ex-officio members of Academic Board and will be responsible for carrying out such duties as the Director will from time to time decide on advice from Academic Board.  The Pro-Directors will be ex-officio members of Resources & Planning Committee.

(vi) In the absence or temporary incapacity of the Director, one or other of the Pro Directors will exercise the powers and discharge the responsibilities of the Director.  

(vii) The Pro-Director (Research & Enterprise) will be responsible for the oversight of the research profile of the School and for such strategic administrative and other matters as the Director may determine.  

He/she will also provide academic leadership, advise the Director on any matters affecting the School, serve on main School Committees and Chair Committees as required.

(viii) The Pro-Director (Learning & Teaching) will be responsible for the oversight of the teaching profile of the School and for such strategic administrative and other matters as the Director may determine.

He/she will also provide academic leadership, advise the Director on any matters affecting the School, serve on main School Committees and Chair Committees as required.

(ix) The Registrar & Secretary will normally be Clerk to the Governing Body and will normally act as the Secretary of the Governing Body, advising the Chair of Governing Body concerning the exercise of powers of Governing Body and on matters relating to governance.

(x) The Registrar & Secretary will be responsible to the Director for all matters relating to the administration of the School and its planning processes not delegated to others reporting directly to the Director.  He/she will advise the Director regarding any such matters.  

The Registrar & Secretary will:

(a) Prepare policies and procedures in accordance with relevant legislation and compliance with them;

(b) Oversee the financial business of the School;

(c) Oversee arrangements for the enrolment and general welfare of students;

(d)   Be responsible for all matters regarding employment conditions of staff;

(e) Administer School premises and capital projects;

(f) Supervise maintenance programmes and related programmes of work;

(g) Supervise the administration of all School contracts and control of bought in services.

(xi) The Registrar & Secretary will maintain all necessary administrative contacts with the University of London, its constituent colleges, with the Higher Education Funding Council for England and other organisations relevant to the work of the School and with the School's professional advisors.