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Registry

Re-entry Regulations

If you are ineligible to progress because you have failed one or more of your courses, please find below the options that might be open to you. Undergraduate students who have failed a course overall, may enter to be re-assessed for that course on no more than two occasions.

If one of your courses is reported as NC-Not Completed, it is considered a Fail and the re-entry options below apply.

  1. If you have failed one or more of your courses because of failed examination(s).
  2. If you have failed one or more of your courses because of course work non-submission.
  3. If you have failed one or more of your courses because of failed course work.
  4. If you have an approved deferral for some or all of your assessments.

Please note that the overall mark for any course you have re-entered for will be capped at 40%, unless your absence from an examination and/ or non-submission of course work was deemed to be with good cause.

1 - If you have failed one or more of your courses because of failed examination(s)

  • If you were absent from an examination and your absence was deemed to be with good cause, you will be automatically re-entered to re-take your failed examination(s) at the next available occasion which is:
    - the Late Summer exam period 2015 (i.e. 26 August to 2 September 2015) if you are eligible for Late Summer re-entry (Undergraduate non-finalists not due to go on a year abroad only).
    - the May 2016 exam period for all other students. The exam period has been provisionally scheduled to run between 4 and 31 May 2016.
    If your mitigating circumstances were accepted, this will show as 'NRGC' next to the relevant examination on Online Student Services.  Your overall result following re-entry will not be capped.
  • If you were absent without good cause from an examination, you may apply to re-take your failed examination in the May/ June 2016 exam period. To apply to re-enter, please email exams@soas.ac.uk by 30 September 2015.
  • If you have failed an examination:
    • If you are an Undergraduate non-finalist, not due to go on a year abroad and your overall mark for the course is between 20 and 39%,  you may apply to re-take your failed examination in the Late Summer Exam period (i.e.: between 26 August and 2 September 2015). To do so, you must submit a Late Summer Re-entry application form available through www/soas.ac.uk/sid. Please click on Request a Service, select the category of Examinations and Assessments and then complete the online form provided. Please note that your application must be received no later than Friday 31 July.
    • For any other students or if your overall mark is below 20%, you may apply to re-take your failed examination(s) in May 2016 exam period. The exam period has been provisionally scheduled to run between 4 and 31 May 2016. To apply to re-enter, please email exams@soas.ac.uk by 30 September 2015.
  • You may apply to re-attend failed course(s) up to the value of 2.5 course units on a part-time basis in 2015/16. If you wish to do so, you will need to complete a Repeat Course of Study (Part-time) application form (see right-hand menu). If you do repeat a course, the overall mark for that course will not be capped. Tuition fees will be due.
    Please ensure that your completed form reaches Registry by 15 September 2015 to ensure that it is processed well in time for the start of the academic year. Before completing the form, please read the notes on the form carefully.   
  • If you have failed 2 or more of your courses, you may want to consider applying to repeat the year of study in 2015/16. Please note that applications to repeat a year of study are not automatically granted.  If you wish to do so, you will need to complete a Repeat Year of Study (Full-time) application form (see right-hand menu). Full year tuition fees will be due.
    Please ensure that your completed form reaches Registry by 15 September 2015 to ensure that it is processed well in time for the start of the academic year. Before completing the form, please read the notes on the form carefully.  

2 - If you have failed one or more of your courses because of course work non-submission

Please note that if a course is assessed by one piece of course work worth 100%, non-submission is treated as 0% Fail and re-submission is permitted. Please see paragraph 3 below for courses failed because of failed course work.

For other courses:

  • If your non-submission was deemed to be with good cause and the element of assessment is repeatable, you will be automatically re-entered to submit  by:
    - 26 August 2015 if you are eligible for Late Summer re-entry (Undergraduate non-finalists not due to go on a year abroad only). You will receive an email confirming your re-entry in July 2015.
    - the last day of Term 2 in 2015/16 (i.e. 18  March 2016) for all other students. You will receive an email confirming your re-entry by end of October 2015.
    You will need to contact your Faculty Office for more information about submission procedures. The overall mark you achieve further to your re-entry will not be capped.
  • If your non-submission was not deemed to be with good cause, you may not submit at a later date. You may apply to repeat failed course(s) up to the value of 2.5 course units on a part-time basis in 2015/16. If you wish to do so, you will need to complete a Repeat Course of Study (Part-time) application form (see right-hand menu). If you do repeat the course, the overall mark for that course will not be capped. Tuition fees will be due.
    Please ensure that your completed form reaches Registry by 15 September 2015 to ensure that it is processed well in time for the start of the academic year. Before completing the form, please read the notes on the form carefully.  
  • If you have failed 2 or more of your courses, you may want to consider applying to repeat the year of study in 2015/16. Please note that applications to repeat a year of study are not automatically granted.  If you wish to do so, you will need to complete a Repeat Year of Study (Full-time) application form (see right-hand menu). Full year tuition fees will be due.
    Please ensure that your completed form reaches Registry by 15 September 2015 to ensure that it is processed well in time for the start of the academic year. Before completing the form, please read the notes on the form carefully.  

3 - If you have failed one or more of your courses because of failed course work

Please note that if you have failed a course assessed by one exam worth 80% and course work worth 20%, because of failed course work, you will be allowed to re-enter to re-sit the examination only or to repeat the course. For those courses, please see paragraph 1.

For other courses:

  • You may re-enter to submit failed course work, provided it is repeatable.
    • If your overall mark for the course is between 20 and 39% and you are eligible for Late Summer re-entry (Undergraduate non-finalists not due to go on a year abroad only),  you may apply to resubmit your failed course work by 26 August 2015. To do so, you must submit a Late Summer Re-entry application form available through www/soas.ac.uk/sid. Please click on Request a Service, select the category of Examinations and Assessments and then complete the online form provided. Please note that your application must be received no later than Friday 31 July.

    • For any other students or if your overall mark is below 20%, you may apply to resubmit failed course work by the last day of Term 2 in 2015/16 (i.e. 18 March 2016). To apply to re-enter, please email exams@soas.ac.uk by 30 September 2015. 

You will need to contact your Faculty Office for more information about submission procedures. 
You may use the same essay title, provided your fail was not because of late submission deductions. If it was, you will need to obtain a new essay title from your Faculty Office.

  • You may apply to re-attend failed course(s) up to the value of 2.5 course units on a part-time basis in 2015/16. If you wish to do so, you will need to complete Repeat Course of Study (Part-time) application form (see right-hand menu). If you do repeat a course, the overall mark for that course will not be capped. Tuition fees will be due.
    Please ensure that your completed form reaches Registry by 15 September 2015 to ensure that it is processed well in time for the start of the academic year. Before completing the form, please read the notes on the form carefully.  
  • If you have failed 2 or more of your courses, you may want to consider applying to repeat the year of study in 2015/16. Please note that applications to repeat a year of study are not automatically granted.  If you wish to do so, you will need to complete a Repeat Year of Study (Full-time) application form (see right-hand menu). Full year tuition fees will be due.
    Please ensure that your completed form reaches Registry by 15 September 2015 to ensure that it is processed well in time for the start of the academic year. Before completing the form, please read the notes on the form carefully.  

4 – If you have an approved deferral for some or all of your assessments

You will be automatically re-entered to sit any deferred examination during the May/June 2016 School examination period and/ or to submit any deferred course work by the deadline given to you in the email confirmation sent to your SOAS account. If you have not received confirmation of your approved deferral by email, please contact exams@soas.ac.uk.