It is important to remember that contracts of employment can be formed orally as well as in writing. For this reason, all Recruiting Managers need to be extremely careful when communicating with successful candidates.
You may wish to contact the successful candidate by telephone following the interview. If you decide to do so, ensure that you comply with these guidelines and the Recruitment Procedure.
You should inform the successful candidate that:
- They are the preferred candidate following interview
- All offers of employment are subject to the receipt of satisfactory references prior to commencement of employment and confirmation of their eligibility to work in the UK
- That their designated HR Officer will contact them to make a formal offer of employment once a starting salary has been agreed
- If the appointment is an academic one, explain that a panel of senior staff determines starting salaries in the light of successful candidate’s skills, experience and abilities assessed against internal comparators. Explain that this process may take a few days and that there could be some delay before they are contacted by their HR Officer.
You should not:
- Make an unconditional offer of employment which is not subject to satisfactory references or eligibility to work in the UK
- Discuss or negotiate salary
- Discuss or negotiate contractual terms and conditions
Only staff from the Human Resources Directorate are authorised to make formal written offers of employment to salaried staff.
Before contacting the successful candidate, you should ensure that the candidate meets the funding bodies requirements as stated on the Appointment form for External Grant-funded Positions (Named or Sponsored Researchers) and that any grant conditions are complied with.
For example, most funding bodies stipulate that non-administrative post-holders should have a PhD qualification – if the successful candidate does not have a PhD or has not completed their qualification, the funding requirements will not be met. Some funding bodies, such as the Leverhulme Trust, sometimes require approval of a successful candidate’s CV before an offer can be made.
Advice can be obtained from the Research Office on any specific grant requirements for your post.
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