Wherever possible, SOAS students who are required as part of their coursework or research to handle personal data for which SOAS is responsible should be provided with anonymised data. Where this is not possible, non-anonymised personal data for which SOAS is the data controller should only be handled by students under the supervision of a member of academic staff (normally, for a postgraduate, this will be their supervisor, and for an undergraduate the person responsible for teaching the class/course). The member of staff should make sure that the student is aware of the requirements of the Data Protection Act and this policy. Students must conform to these requirements when handling personal data for which SOAS is responsible.
Students should ensure that any data which they provide to SOAS, such as their contact details, are accurate, and should inform SOAS of any changes to that data. Students must also respect the Data Protection Principles (see Data Protection Act Overview) when using SOAS's computing facilities, such as email or web pages. Further information about students' rights and responsibilities in regard to their data, and how SOAS gathers and uses data about students, is available in the Student Data Protection Statement.
Students should note that SOAS is not responsible for any processing by them of personal data for which SOAS is not the data controller, even if the processing is carried out using SOAS's equipment and facilities. Students are personally responsible for complying with the Data Protection Act in regard to data for which they are the data controller.
Last updated December 2007