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Staff travel costs

Disclosure date: 29 April 2013

Reference: FOI2013/031

Request

1) What is your spend on business travel and subsistence (or travel alone if total costs unavailable) for staff for the 2011/12 financial year?

2) What did you spend on rail travel in the 2010/11 and 2011/12 financial years?

3) What did you spend on car hire in the 2010/11 and 2011/12 financial years?

4) What mileage rates do you pay to staff for using their own vehicle?

5) What is the total mileage claimed by your staff for the 2010/11 and 2011/12 financial years?

6) What is/are your preferred travel agency/ies for business travel?

7) What is/are your preferred travel agency/ies for student travel?

8) Do you allow the use of business and/or first class and if so, what are the rules governing its' use?

9) If you do foreign air travel, what are the three most visited destinations?

10) Which online booking tools do you use, if any?

11) Do you measure travel carbon emissions from business travel and, if so, what were your emissions for the 2011/12 financial year?

12) Do you use a corporate or procurement card for travel and subsistence spend and, if so, which one do you use?

13) How do you currently process expense claims? (e.g. paper, spreadsheet, dedicated expense management system. Please state which one you use)

14) Please provide a copy of your current travel and expenses/subsistence policy.

Response

1) £832,507.28

2) Spend is not identified separately.

3) Spend is not identified separately.

4) Please see the Travel and Subsistence policy:
http://www.soas.ac.uk/finance/financedocs/file80479.pdf

5) As SOAS is based in London car use is very low so we do not accumulate mileage data.

6) Key Travel

7) No preferred supplier.

8) Please see the Travel and Subsistence policy:
http://www.soas.ac.uk/finance/financedocs/file80479.pdf

9) Addis Abba, Dakar, Rome.

10) None

11) No, we do not measure carbon emissions.

12) Barclaycard

13) Paper and spreadsheet: the School’s long-term aim is to use our existing payroll provider for this service.

14) Please see the Travel and Subsistence policy: 
http://www.soas.ac.uk/finance/financedocs/file80479.pdf