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Internal Research Fund Allocations for staff

Annual Individual Research Allowance 2015/16

The Faculty of Law & Social Sciences has a specific amount of funding to help staff to meet research expenses for the coming academic year. This allowance of £1,000 is available to all research active staff, including research-only staff, in the faculty on a pro-rata basis.  Part-time academic staff who are eligible will receive a minimum of £750.  Please note that internal research grants are not available to those on teaching-only contracts. Staff will automatically be awarded their individual allocation, eligible expenses include:

  • conference attendance to present a paper or act as a discussant;
  • costs incurred in preparing a manuscript for publication;
  • costs incurred in preparing applications for external research income;
  • travel and subsistence expenses for a personal research project, including informant expenses;
    the organisation of workshops 
  • Research Assistance

 Please see the FAQs for further details of eligible expenses.

Early career researchers

An early career research allocation of £1,500 is available for staff who are on full probation of 3 years AND have been awarded their PhD within the last 4 years. ECR staff will retain this status until they have complete their 3 year probation.  

How to claim research expenses

Research form

Staff are requested to submit all claims in the term in which the expense was incurred. To claim your research expenses please complete the SOAS staff expenses form and submit this with supporting receipts to your  Department Academic  Officer in room R201. Please note that all claims must adhere to the SOAS Expenses policy, staff are expected to familiarise themselves with this policy on an ongoing basis.  Staff are expected to keep a copy of their expenses for reference as the faculty office can no longer make photocopies of individual claims. The final deadline for all research expense claims to be submitted this academic year is Friday 15th July 2015.

Research Assistant claims

Research assistants (RAs) will normally only be appointed to complete essential tasks for which the RA concerned has a specific expertise or capacity that faculty members themselves are unable to undertake for lack of that expertise or capacity.

The case for appointing an RA on this basis must be made in detail outlining exactly what skills or capacities the RA possesses that make her/him appropriate for undertaking the designated task.

Efforts should be made in the first instance to appoint RAs through an external funding application before consideration is given to using faculty research funds for this purpose. Evidence of such efforts may be sought prior to faculty funding.

If the application is to appoint someone to assist in the planning, preparation or running of a conference, workshop or similar event, this will not be classified as an appropriate task for an RA but for a clerical assistant. Funding support is still available for this purpose but the person appointed will not be designated as a research assistant.

For further details, please contact Catherine Farinhas-Gray lss_hr_finance@soas.ac.uk.

Large Grant Funding

Large grant funding of up to £5,000 is available.  Applications must meet the following criteria:

  • they must be targeted at a specific funding call which must be identified in the application
  • they cannot be used for general research expenses
  • they will only be available to applicants who have completed the TRAC forms
  • applicants must provide evidence that they have either applied for or held funding from an external body within the last 24 months.
  • there will be a monthly deadline (beginning 1 September 2015) and only those applications that have a prima facie high likelihood of producing a competitive funding application will be supported.
  • if an application to hire a research assistant is included in the bid, the rationale for this must be clearly spelled out indicating the specific needs that the research project has and the specific skills that the research assistant will provide.  An explanation as to why the research cannot be carried out by the applicant should also be provided.
  • The funding cannot be used for replacement teaching.

Applications should consist of up to five A4 pages and should include the following:

  • a detailed project outline including intellectual rationale, long-term likely publications and impact
  • specific details of the exact funding call at which the application is targeted
  • details of recent applications for external research funding and/or external research funding held
  • a detailed budget with costings
  • a detailed rationale for any application to hire a research assistant

Please note that only the strongest applications will be funded.

There will be an ongoing monthly deadline at the beginning of every month for the large grant funding, the first of which is Monday 1 September 2014.  Applications should be submitted electronically to Elaine Jakeman (ej7@soas.ac.uk) by the deadline.

For more information, please contact Stephen Hopgood, Associate Dean for Research, Law and Social Sciences, on sh18@soas.ac.uk.

Small Grant Funding

Small grant funding of up to £2,000 is available to cover material related to funding applications and research outputs such as travel, accommodation, workshops etc.  Please note that this funding will only be available to applicants who have completed the TRAC forms.

Applications should consist of two A4 pages and should include the following:

  • details of the proposed project
  • details of the intellectual rationale of the project
  • a detailed budget with costings
  • the likely impact of the project in terms of publications, outreach, income generation or impact case studies.

There is a rolling deadline for applications, which should be submitted to Elaine Jakeman (ej7@soas.ac.uk).

Conference Presentation Funds

Conference presentation funds of between £500 to £1,500 are available for faculty staff with some preference given to early career researchers. A maximum of £750 will be awarded to successful applicants in the first instance, with further reimbursement being made later in the year, should funds remain.  Conference funds will only be given where the applicant will be presenting a paper - a copy of the paper should be lodged with the faculty within four weeks of the conference date. Applications should also include an outline of publication plans for the paper.  Please apply in the first instance to Elaine Jakeman (ej7@soas.ac.uk) giving details of the conference, the paper to be presented, and a specific account of the expenses likely to be incurred. There is a rolling deadline for this call.

Principal Investigators Fund

Principal Investigators on externally-funded research grant projects which are calculated with FEC or otherwise include overheads are eligible for the Principal Investigators fund as long as he/she was the Principal Investigator on an externally funded research project. This applies to all full-time and part-time academic staff on teaching and research contracts, whether on permanent or temporary contracts. The Principal Investigator will receive a percentage of the research overheads generated from their externally funded research projects. Please contact your Academic Department Officer for further information.

Travel Insurance

All staff should complete (in advance) the Application for Paid Leave form for overseas research related travel this will also ensure School travel insurance is authorised.

A comprehensive travel insurance policy is in force for all employees for travel undertaken on behalf of the School.

Please apply for an insurance travel card from your Departmental Academic Support Officer or directly from John Faulkner. You should take this card with you whenever you are travelling abroad.

Please note that:

  • Travel to areas of heightened risk is excluded unless terms are agreed in advance.
  • Travel for periods over six months is excluded unless agreed in advance
  • Losses should be reported immediately to the local police or the transport carrier.
  • Receipts should be obtained to support your claim.
  • To arrange cover for areas of heightened risk or for periods of more than six months as well as further details of the insurance cover please contact John Faulkner.

If you have any queries, please contact either your Academic Department Officer or the Associate Dean (Research) Professor Stephen Hopgood.

Useful Documents