SOAS Timetable Policy
The SOAS Timetable Policy was reviewed prior to the Academic Year 2014/15.
The Learning and Teaching Quality Committee approved this revised timetable policy on June 4th 2014.
1. Teaching day and week
- The core teaching day is from 9am to 5pm, Monday to Friday. Notwithstanding the below constraints, all full-time academic staff should be available to teach within these hours.
- Wednesday afternoons should be kept free from undergraduate teaching.
- Classes should start at 5 minutes past the hour and finishing promptly at 5 minutes to the hour.
- In accordance with the block system, which seeks to reduce clashes, two-hour classes can only start at the following times: 9am, 11am, 1pm, 3pm, 5pm.
2. Constraints on teaching availability
- All full-time academic staff are guaranteed at least one day a week free from timetabled teaching activities.
- Favourable consideration will be given to members of staff with children under six years old, or with caring responsibilies, or with recognised disabilities.
- Teaching will not be scheduled at the same time as regular internal seminars or departmental events which individual academic staff are expected to attend when the Timetable Co-ordinator is informed of this restriction.
3. Timetable Construction
- Academics can request a teaching slot but it cannot be guaranteed.
- Lectures should be ‘locked’ in position, and given first priority when allocating rooms. Tutorials will be fitted in around these lectures, in keeping with staff availability as detailed above.
- The lecture timetable will be published at the end of May
4. Teaching rooms
- Teaching rooms are allocated on a best-fit basis.
- Activities involving staff or students with a disability will be appropriately timetabled.
- There is no distinction to be made between the School’s various teaching sites (College Buildings, Brunei Building, Faber Building, Vernon Square). However, on request, a whole day’s activities for a department can be timetabled in Vernon Square.
- Staff will not be required to make more than one journey between the Russell Square and Vernon Square sites in a day.
5. Tutorial group sizesUndergraduate tutorial groups should consist of fifteen students; postgraduate tutorial groups should consist of twelve people.
6. Language BlockTeaching slots on Monday and Wednesday from 9-11am are prioritised for first year core language teaching
7. Requests for timetable change framework
- All requests to be made by designated departmental contact via email, reasons for automatic change being:
- Staff Clash
- Student Clash (between courses students are expected to take)
- Vernon/Russell back to back Staff
- Vernon/Russell back to back Student
- Room not large enough
- Room too large
- Room layout inappropriate
- Room unsuitable for purpose
- Time slot no longer required
b. Changes for other reasons must be approved by the departmental contact .
8. Adherence to the published timetable, and cancelled courses and room bookings
Academic staff have an individual responsibility to:
- Adhere to the latest version of the published timetable (accessible via the SOAS website).
- Report to the Timetable Co-ordinator when
- Courses are cancelled.
- A room booking is no longer required.
- They are unable to teach in their allocated room owing to someone else using it.