Documentary evidence for applications
A guide to your supporting documentation
For all distance learning programmes we require supporting documentation giving evidence of the following:
- Full name and date of birth
- Qualifications (including English language proficiency, where required)
Details about the acceptable forms of this evidence are listed below along with information about getting your documents verified.
1. Full name and date of birth
Please submit photocopied evidence of your full name (including any changes to your name) and date of birth – this must be one of the following:
- Birth certificate
- National identification card
- Aliens registration certificate
- UK driving licence
If you have changed your name please supply one of the following to support your change of name:
- Marriage certificate
- Deed poll
- Statutory declaration
You will need to provide the required evidence so that we are able to process your application. We cannot obtain this on your behalf.
We may ask for additional documentary evidence after you have submitted your application. Please make sure we receive your evidence in plenty of time before the application deadline. If you are unable to do this, please contact email@example.com.
- If your degree was not awarded 'with Honours' or if you are applying on the basis of a professional qualification, you should also submit the final transcript of your qualification. The transcript must include all the subjects taken, the marks/grades obtained and the date of the final award.
- If your first degree was not taught in English, you will need to provide evidence of language ability. You will meet the English language requirement if you have passed any of the following within the past three years:
- (IELTS) International English Language Testing System with an overall score of 7.0 or above, including a minimum of 7.0 on the written sub-test
- Pearson Test of English (Academic) with an overall score of 67 or above, including a minimum of 67 attained on each of the reading, writing, speaking and listening elements
- Cambridge Certificate of Proficiency in English
Cambridge Certificate of Advanced English with an overall score of 185 or above, including a minimum of 185 attained on each of the reading, writing, speaking and listening sub-tests
- (TOEFL) iBT Test of English as a Foreign Language with an overall score of 95 or above, including a minimum of 24 attained on the reading and writing skills sub-tests and a minimum of 25 attained on the speaking sub-test and 22 attained on the listening sub-test.
- If we need further information about a particular qualification (e.g. a transcript and/or syllabus), we may ask you to contact the appropriate awarding or examining authority to ask them to write directly to us giving further details of your qualifications.
Getting your documents verified
What do we mean by verified?
Verification means that your original document has been seen and the photocopy has been sworn (stamped and signed) to be a true copy of the original.
Recognised authorities are not expected to give any value to the qualification on the document. They are only required to verify that the photocopy is a "true copy of the original" presented to them without any alterations or additions.
There are 3 ways to verify your documents – see option 1 to 3 below:
You can submit photocopies of your original educational documents provided these are verified as a true copy of the original by one of the following authorities:
- British Council
- British Consulate
- British Embassy
- British High Commission
- Commissioner of Oaths
- Court Registrar or Clerk
- Foreign Embassies
- Justice of the Peace
- Ministry of Education
- Ministry of Foreign Affairs or Foreign embassies
- Notary Public
- South African Police Force.
You can submit photocopies of your original educational documents provided they have been verified as a true copy of the original by one of our recognised teaching institutions . Please contact the institution first to see if they can provide this service before you visit them.
Contact the relevant awarding/examining authority and arrange for them to send direct to us a statement/transcript of your results. Details must clearly give your name, date of birth and University of London student reference number if available.
Note about verified copies
All verified copies must be officially stamped, signed and dated by the named authority. They must also state their full name, job title/position and contact details.
We will make spot checks to confirm that this work has been carried out by them.
Verifications should be made on the front of the certificate and not the back.
Please do not send original documents. If none of the four options above are available, please contact firstname.lastname@example.org for further advice.
We reserve the right to request additional information and/or the original documents.
If a document/statement is not in English a translation may be required. Translations must be provided by either:
- an official at an embassy or,
- consulate or,
- a recognised translator
An embossed stamp or similar mark of authority must be on the translation.
All translated documents must be accompanied by full details of:
- translator's name
- postal address
- email address
- telephone number
We will make spot checks to confirm that this work has been carried out by the named authority.
Please send your supporting documents to the following address:
Distance Learning Administration
SOAS University of London
London, WC1H 0XG