Study Inclusion Plan FAQs
Please note: ALL students with Study Inclusion Plans (SIP) are entitled to Permitted Extended Deadlines in 2020-21.
In 2020-21 the Permitted Extended Deadlines policy has been broadened to include ALL students with Study Inclusion Plans, regardless of whether you have a Specific Learning Difference (dyslexia, dyspraxia, ADHD etc.).
If you already have a SIP, this update will not be reflected in the SIP's text, but you will be entitled to an automatic extension of seven days on top of most assignment deadlines.
Please see this leaflet (PDF) and FAQ (.doc) for further information on Permitted Extended Deadlines (PED) and which assignments are eligible. As long as you have a SIP or are in the process of getting one, you do not need to contact us to confirm your eligibility for PED.
What is a Study Inclusion Plan?
The Study Inclusion Plan (SIP) is a confidential report for students with disabilities or SpLDs (e.g. dyslexia, dyspraxia, dyscalculia, ADHD). It describes any adjustments required for study, including exam and library arrangements.
How do I get a Study Inclusion Plan (SIP)?
To get a Student Inclusion Plan, we need:
1) Appropriate evidence of your disability or SpLD (Specific Learning Difference). For example, a medical report or a Dyslexia diagnostic report.
2) A completed confidentiality form.
You can send these electronically to email@example.com or you can bring them in to the office.
Students with SpLDs (e.g. dyslexia, dyspraxia, ADHD): you will then receive an email with a link to https://studentsonline.soas.ac.uk where you can complete your SIP online. Note: if you would like to discuss it or complete it with an advisor please book an appointment by calling 020 7074 5015 or emailing firstname.lastname@example.org.
Students with other disabilities (e.g. mental health issues, physical disabilities, medical conditions) or two or more disabilities including an SpLD: please contact us on 020 7074 5015 or email email@example.com to book an appointment with an advisor to discuss your support and exam arrangements and complete your SIP.
How has Covid 19 impacted on SIPs?
Due to Covid-19, the end-of-year assessments for 2019/20 were changed from those listed in individual SIPs. For more information on assessments please visit the student intranet.
For the academic year 2020/21, due to the online delivery of teaching in Term 1, some of the adjustments listed in your SIP will be on hold until the campus is fully opened to students and staff. This includes access to quiet study rooms via the Library, the medical room, Personal Evacuation Emergency Plans (PEEPs), and accessible lockers. Please contact us on firstname.lastname@example.org if you have any queries or concerns regarding these changes.
I have been sent a link by email to activate my SIP. What do I do next?
- Click on the link which will take you to SOAS Online Student Services and log in with your usual SOAS details (this link can also be found on the home page of the SOAS website and is where you go to complete your course registration online).
- Select the option for Study Inclusion Plans.
- Please work your way through each page of the SIP by reviewing and amending the contents if appropriate, then click the green Proceed button when you are ready to move on.
- In the 'Review SIP' section of your SIP, click on 'Confirm' in order to share your SIP with your module convenors for this academic year.
- Return to the 'Review SIP' section of your SIP and download a PDF onto your own device.
- Go to your SOAS email to review your confirmation email which confirms which teaching staff have access to your SIP. Please email the PDF of your SIP to any other academic staff involved in teaching who are missing from the list (such at GTA and the programme convenor).
Your SIP will remain in your online student services account until you log in, review it and agree to distribute or redistribute your SIP (or download it as a PDF and email it).
If you are having any problems activating your SIP, please attend a Disability drop-in session (drop-in times).
Who gets to see the contents of my Study Inclusion Plan?
Your SIP will remain in your online student services account until you agree to distribute it. By agreeing to this, you are giving your permission for the SIP to be distributed to all your module convenors for the duration of your programme of study at SOAS. Information from your SIP is also shared with the Exams department and academic student support office on a need-to-know basis.
if you do not want your disability or SPLD to be disclosed to your course conveners, this can be arranged with your Disability advisor.
The only exception to this is the Library and all students who are eligible for a SIP are referred for Library services automatically, but we do not share any Disability information or SIP content with the Library. More information on Library services.
All students will be able to see their completed SIPs online at any time by logging into their online student services account.
Please note: if you change modules, you will be responsible for sharing your SIP with your new module convenor. Also, if you want to share it with other teaching staff (e.g. Graduate Teaching Assistants (GTAs) or Programme convenors), it will be up to you to send it separately. You can do this any time by logging into your online student services account which is on the SOAS home page and either redistribute your SIP or download it as a PDF and email it.
What happens to my Study Inclusion Plan for any subsequent year that I study on the same programme?
You are responsible for sharing your Study Inclusion Plan (SIP) for each academic year after module registration in Week 3 of teaching. You can do this by visiting https://studentsonline.soas.ac.uk.
To resend your SIP to teaching staff for this academic year, please follow these steps:
- Go to https://studentsonline.soas.ac.uk and log in with your usual SOAS details (this link can also be found on the home page of the SOAS website and is where you go to complete your course registration online).
- Select the option for Study Inclusion Plans.
- Go to the 'Review SIP' section of your SIP and click on 'Confirm' to share your SIP with your module convenors for this academic year.
- Return to the 'Review SIP' section of your SIP and click on Download PDF to save it on your own device.
- Go to your SOAS email to review your confirmation email, which confirms which teaching staff have access to your SIP. Please email the PDF of your SIP to any other academic staff involved in teaching missing from the list, such as GTA or programme convenor.
PLEASE NOTE: If you change modules after distributing your SIP, please repeat the above process.
What happens if I change modules or change my programme of study?
If you change modules after distributing your SIP, please repeat the above process. If you change programme or mode of study (e.g. going from full-time to part-time), you should email email@example.com so that we can update your SIP. Please note at any time you can give a copy of your SIP to your new module convenors by visiting SOAS online student services and printing your SIP from there.
Are there any courses where I am NOT able to do an online SIP?
Yes, if you are studying an IFCELS (ICC, FDPS & ELAS) or Language Centre or research programme, you cannot do an online SIP. Please contact Student Advice and Wellbeing on firstname.lastname@example.org make an appointment to see a Disability & Neurodiversity advisor who will assist you to create a SIP.
I already have a Learning Support Agreement (LSA). Do I need to do anything?
No, you do not need to create anything new (the LSA is basically the same as the Student Inclusion Plan). However, remember to distribute your LSA to the staff who are teaching you each year.
What if I only want School Exam Arrangements only - do I need a full SIP?
No. If you only want School Exam Arrangements, please still send a copy of your evidence and a completed confidentiality form to email@example.com.
For students with SpLDs this can usually be completed by email and if you have a disability you can book an appointment with a Disability & Neurodiversity advisor. Just email firstname.lastname@example.org or call 020 7074 5015 to book an appointment.
Note: All exam arrangements are subject to confirmation by the exams office or for class test your module convenor. You will receive an email as the exam period approaches which will confirm your exam arrangements. For more information and details about deadlines for exam arrangements, please go to: www.soas.ac.uk/exams/special-examination-arrangements.
What happens if I no longer want a SIP?
If you no longer want a SIP, please attend a drop-in to discuss this with a Disability advisor who can arrange for your SIP to be archived and no longer distributed.
How do academic staff get access to Study Inclusion Plans?
If you are a module convenor you will now be able to view Study Inclusion Plans (SIPs) on Columbus for students you are teaching with a disability/Specific Learning Difference. You will be alerted by email if a student you are teaching distributes their SIP and this will direct you to Columbus. Please log in and select the Columbus link, and below your timetable you should see the link called "Study Inclusion Plans" - click on this link to view any SIPs. For certain programmes you will receive a PDF via email of the SIP instead (e.g. IFCELS or Language Centre, or if your student uses screening reading software as the primary source for accessing text).
For all other academic staff that are not module convenors, or if you have any problems viewing a SIP, please ask the student to email you a PDF of their SIP.
If you receive an email asking you to view a SIP for a module you are not teaching please contact the department student officer for that programme of study so that the module records can updated and the SIP distributed to the correct member of staff.
If you are teaching a continuing student with a Learning Support Agreement (LSA), they do not need a SIP but should continue to send teaching staff their LSA via email.
Students are responsible for ensuring that sharing their Study Inclusion Plan (SIP) each academic year after module registration in week 3 of teaching and they do this by visiting studentsonline.soas.ac.uk. Please encourage all students to share their SIPs by asking all students at the start of each module to share their Study Inclusion Plan with you if they have one.
Problems viewing SIPs? Please ask the student concerned to email you a PDF of their SIP by vising studentsonline.soas.ac.uk on the home page of the SOAS website. Please also speak to the department manager to ensure that the module convenor records are up to date. For assistance using Columbus or obtaining log in details please contact the IT helpdesk.
What is the cut off date to apply for a SIP?
There is no cut-off date, but if you apply for or publish your SIP after week 1 in Term 3 your reasonable adjustments and special exam arrangements will apply to any subsequent academic year of study.