SOAS University of London

Enrolment for new students

Enrolment changes for research students

Choose from:

Upgrade from MPhil to PhD

This is if you want to request an upgrade from MPhil to PhD.

Who? Current MPhil students
When? We’ll consider these transfers in May/June of the first year of study (second year part-time). Make sure you apply in good time. The upgrade will also include an ethical review of your project.
How? Follow the Department or Centre’s procedures for completing upgrade requirements and submit your materials to the department by the deadline they give in early May.
Conditions If the outcome of the upgrade is that you need to complete further requirements your Committee will let the Doctoral School know.
You should complete additional requirements and get your Committee to consider them no later than August of the academic session. This is to allow time to report the outcome to the Doctoral School at the start of September.
Approval The Supervisory Committee will consider your applications.
The Doctoral School will verify your upgrade and ethical review satisfy degree requirements.
Other
information
You have to complete the upgrade satisfactorily before you can progress to the next year of study.

Fieldwork Application

This is to apply for a period of overseas fieldwork or research.

Who? Current PhD students
When?

As soon as possible and well in advance of the planned start of your overseas fieldwork.

If you plan to be absent from SOAS for over one calendar month, make sure you have the form to us before you take leave.

How? Download and fill out the  Fieldwork Application (pdf; 26kb)   and submit it to the Doctoral School section of the Registry.
Conditions

Fieldwork is normally undertaken in the second year of the PhD (third year part-time).
You can’t undertake fieldwork before your upgrade and confirmation of ethical review.

Normally you’re only allowed three terms of fieldwork and only three terms of overseas fieldwork can count towards the required study.

Approval Your application must be supported by your Supervisor.
Other
information
Applications for fieldwork over 3 terms or fieldwork in the third year of study will be subject to approval of the Associate Dean (Research) for your Faculty.

Annual Report Form

All students must have a completed and satisfactory annual report to allow progression to the next year of study.

Who? Current PhD students
When? At the end of each academic session (June)
How? The Doctoral School will send out forms form completion.  This form must be completed by your Supervisor and yourself and submitted to the Doctoral School.
Conditions If a satisfactory Annual Report is not submitted, you will not be able to proceed with your degree
Approval These Annual Reports are reviewed by the Doctoral School and the Faculty Associate Dean
Other Information The Reports are normally processed within two weeks of receipt, but further time may required if additional consultation is needed.

Extension of Writing Up

This is to apply for an additional writing-up year on reduced fees if you’ve completed your normal enrolment period (three years full-time, six years part-time).

Who? Current students
When? At the end of year 3 (or year 6 part-time)
How? Your Supervisory Committee needs to fill out the Application of Extension of Writing Up before you enrol in a fourth year of study (or seventh year if you’re part-time)
Conditions You also need to have completed a draft thesis and confirm submission within the school deadline.
Approval Your application must be approved by the Supervisory Committee.
Other
information
Whether on a full-time or part-time degree, Extension of Writing up is permitted for a maximum of three terms or until the deadline for submission of the thesis for examination (whichever is sooner).

Interruption of Studies

This is to take a period away from your studies for a specific and approved reason.

Who? Current students
When? As soon as possible
How? Download and fill out the Application for Interruption of Study form, and submit it to the Doctoral School section of the Registry along with supporting evidence, including confirmation of support from your Supervisor.  
Conditions We normally don’t grant interruption for more than three terms in total during any degree registration.
You must give supporting evidence.
Approval An Interruption of Study can only be granted in exceptional circumstances and must be approved by the Associate Dean (Research).
Other
information
Interruption of study cannot be granted retrospectively and comes into effect on the date that the Doctoral School section of the Registry receives the application.

Transfer Mode of Study

This is to transfer from full-time to part-time study.  

Who? New or current students
When? As soon as you decide you want to change your mode of study
How? Download and fill out the Part Time Declaration and submit it to the Doctoral School section of the Registry along with approval from your Supervisor and Research Tutor.
Conditions Your academic department must be prepared to accept you as a part-time student.
Part-time study is normally 18 terms in length.
If you submit a thesis in less than 18 terms, you’ll be deemed to have been studying on a full time basis for some or all of the programme (and additional retrospective fees may be due).
You need to have paid all due fees.
Approval The Doctoral School section of the Registry will verify and approve applications for new students.
Your Supervisor and Research Tutor will consider applications for current students and confirm to the Doctoral School.
The Doctoral School will check for visa issues and issues with SOAS administered funding and will confirm the outcome of the application.
Other
information
If applicable, you’re responsible for making sure this satisfies requirements of external funders.

Withdrawal

This is to permanently withdraw from SOAS.  You will not be able to return to continue with your studies at a later date.  

Who? Current students
When? As soon as you decide you want to withdraw.
How?

Download and fill out the Withdrawal form and submit it to the Doctoral School section of the Registry.  You can also email the form to pgresearch@soas.ac.uk.

You must give a reason for withdrawal.

Conditions Once you’ve been withdrawn, you’ll have to apply as a new student in the normal way if you want to return.  You can’t apply to return and continue where you left off.
Withdrawals come into effect on the date that the Doctoral School section of the Registry receives the application. Any refunds will be processed in line with the published refund policy, and based on that withdrawal date.
Approval Registry will verify and approve your application.
Other
information
None.