Enrolment changes for research students
- Upgrade from MPhil to PhD
- Fieldwork Application
- Annual Report Form
- Extension of Writing Up
- Interruption of Studies
- Transfer Mode of Study
This is if you want to request an upgrade from MPhil to PhD.
|Who?||Current MPhil students|
|When?||We’ll consider these transfers in May/June of the first year of study (second year part-time). Make sure you apply in good time. The upgrade will also include an ethical review of your project.|
|How?||Follow the Department or Centre’s procedures for completing upgrade requirements and submit your materials to the department by the deadline they give in early May.|
|Conditions||If the outcome of the upgrade is that you need to complete further requirements your Committee will let the Doctoral School know.
You should complete additional requirements and get your Committee to consider them no later than August of the academic session. This is to allow time to report the outcome to the Doctoral School at the start of September.
|Approval||The Supervisory Committee will consider your applications.
The Doctoral School will verify your upgrade and ethical review satisfy degree requirements.
|You have to complete the upgrade satisfactorily before you can progress to the next year of study.|
This is to apply for a period of overseas fieldwork or research.
|Who?||Current PhD students|
As soon as possible and well in advance of the planned start of your overseas fieldwork.
If you plan to be absent from SOAS for over one calendar month, make sure you have the form to us before you take leave.
|How?||Download and fill out the Fieldwork Application (pdf; 26kb) and submit it to the Doctoral School section of the Registry.|
Fieldwork is normally undertaken in the second year of the PhD (third year part-time).
Normally you’re only allowed three terms of fieldwork and only three terms of overseas fieldwork can count towards the required study.
|Approval||Your application must be supported by your Supervisor.|
|Applications for fieldwork over 3 terms or fieldwork in the third year of study will be subject to approval of the Associate Dean (Research) for your Faculty.|
All students must have a completed and satisfactory annual report to allow progression to the next year of study.
|Who?||Current PhD students|
|When?||At the end of each academic session (June)|
|How?||The Doctoral School will send out forms form completion. This form must be completed by your Supervisor and yourself and submitted to the Doctoral School.|
|Conditions||If a satisfactory Annual Report is not submitted, you will not be able to proceed with your degree|
|Approval||These Annual Reports are reviewed by the Doctoral School and the Faculty Associate Dean|
|Other Information||The Reports are normally processed within two weeks of receipt, but further time may required if additional consultation is needed.|
This is to apply for an additional writing-up year on reduced fees if you’ve completed your normal enrolment period (three years full-time, six years part-time).
|When?||At the end of year 3 (or year 6 part-time)|
|How?||Your Supervisory Committee needs to fill out the Application of Extension of Writing Up before you enrol in a fourth year of study (or seventh year if you’re part-time)|
|Conditions||You also need to have completed a draft thesis and confirm submission within the school deadline.|
|Approval||Your application must be approved by the Supervisory Committee.|
|Whether on a full-time or part-time degree, Extension of Writing up is permitted for a maximum of three terms or until the deadline for submission of the thesis for examination (whichever is sooner).|
This is to take a period away from your studies for a specific and approved reason.
|When?||As soon as possible|
|How?||Download and fill out the Application for Interruption of Study form, and submit it to the Doctoral School section of the Registry along with supporting evidence, including confirmation of support from your Supervisor.|
|Conditions||We normally don’t grant interruption for more than three terms in total during any degree registration.
You must give supporting evidence.
|Approval||An Interruption of Study can only be granted in exceptional circumstances and must be approved by the Associate Dean (Research).|
|Interruption of study cannot be granted retrospectively and comes into effect on the date that the Doctoral School section of the Registry receives the application.|
This is to transfer from full-time to part-time study.
|Who?||New or current students|
|When?||As soon as you decide you want to change your mode of study|
|How?||Download and fill out the Part Time Declaration and submit it to the Doctoral School section of the Registry along with approval from your Supervisor and Research Tutor.|
|Conditions||Your academic department must be prepared to accept you as a part-time student.
Part-time study is normally 18 terms in length.
If you submit a thesis in less than 18 terms, you’ll be deemed to have been studying on a full time basis for some or all of the programme (and additional retrospective fees may be due).
You need to have paid all due fees.
|Approval||The Doctoral School section of the Registry will verify and approve applications for new students.
Your Supervisor and Research Tutor will consider applications for current students and confirm to the Doctoral School.
The Doctoral School will check for visa issues and issues with SOAS administered funding and will confirm the outcome of the application.
|If applicable, you’re responsible for making sure this satisfies requirements of external funders.|
This is to permanently withdraw from SOAS. You will not be able to return to continue with your studies at a later date.
|When?||As soon as you decide you want to withdraw.|
Download and fill out the Withdrawal form and submit it to the Doctoral School section of the Registry. You can also email the form to email@example.com.
You must give a reason for withdrawal.
|Conditions||Once you’ve been withdrawn, you’ll have to apply as a new student in the normal way if you want to return. You can’t apply to return and continue where you left off.
Withdrawals come into effect on the date that the Doctoral School section of the Registry receives the application. Any refunds will be processed in line with the published refund policy, and based on that withdrawal date.
|Approval||Registry will verify and approve your application.|