SOAS University of London

Enrolment for new students

Change enrolment status for taught students

Choose from:

Deferral

This is if you want to defer your accepted offer of a place at SOAS by one year.

Who?

New students only

When?

Either before the programme starts or at the start of the programme.  You can’t apply for a deferral if you’ve already enrolled and started the programme (this is covered by Leave of Absence).

How?

If you have been given your SOAS IT Account, you need to log into the online Student Information Desk (SID) and Submit an Enquiry, selecting the category of "Enrolment: Programme Changes".  The team will update your record and let the appropriate admissions team know.

If you don't have a SOAS IT Account, please email records@soas.ac.uk

Conditions

You can normally only apply for a deferral once.

Approval

The Registry is responsible for this.

Timescales

During the Summer Months (July – August) this is normally processed within one week.

From September onwards, it might take up to two weeks to process.

Leave of Absence

You can take time out of your studies for a whole year (September to September or January to January) or for the remainder of a year, returning to restart in the following year.

Who?

Current students

When?

As soon as you decide that you need to take a Leave of Absence.

How?

Sign into the online Student Information Desk (SID) and Request a Service, selecting the category of "Enrolment: Programme Changes" and select the Leave of Absence application form. Complete this form online and click on the "Submit" button.

Conditions

There has to be enough time to complete your programme of study when you return after your Leave of Absence.

Normally we’ll only consider one year’s Leave of Absence at a time.

Approval

The Programme Convenor will approve your leave, as long as you meet the conditions.

Timescales

Between October and June, it normally takes up to three weeks.

During the Summer months (July – September) it might take longer as Academic staff might be on research leave. Once you’re given approval, your application should be processed within a week.  

Repeat Year of Study

This is if you need to repeat a whole year of study if you’ve been unsuccessful in the previous year.  

Who?

Current students

When?

Once you have your results for the previous year’s study.

How?

Download and fill out the Repeat Year of Study application form available from Various Forms section (top right hand corner), and submit it using the online Student Information Desk (SID) - you should Submit an Enquiry, selecting the category of "Enrolment: Programme Changes" and make sure that your saved form is attached.

Conditions

You must take a minimum of three 30 credit modules. And you can’t repeat any courses you’ve already passed.

Approval

Registry will check your application against the conditions.

The Programme Convenor will look at the application for academic approval.

Timescales

Between October and June, it normally takes up to three weeks.

During the Summer months (July – September) it might take longer as Academic staff might be on research leave. Once you’re given approval, your application should be processed within a week.  

Repeat Courses (part-time study)

This is if you need to repeat individual courses that you have to pass before moving on to the next year.  

Who? Current students
When?

Once you have your results for the previous year’s study.

How?

Download and fill out the Repeat modules application form available from Various Forms (top right hand corner), and submit it using the online Student Information Desk (SID) - you should Submit an Enquiry, selecting the category of "Enrolment: Programme Changes" and make sure that your saved form is attached.

Conditions

The maximum number of credits you can repeat as a part time student is 75 credits. And you can’t repeat any courses you’ve already passed.

If you have a Tier-4 Student Visa, you are only able to continue to be sponsored for your Visa in very specific circumstances.  We will contact you if there are any issues with your application to discuss your options.

Approval

Registry will check your application against the conditions.

The Programme Convenor will look at the application for academic approval.

Timescales

Between October and June, it normally takes up to three weeks.

During the Summer months (July – September) it might take longer as Academic staff might be on research leave. Once you’re given approval, your application should be processed within a week.  

Transfer Mode of Study (postgraduate students only)

This is if you want to transfer from full-time to part-time, or from part-time to full-time studies. For postgraduate students only.  

Who?

New or current postgraduate students

When?

As soon as you decide you want to change your mode of study.

How?

Sign into the online Student Information Desk (SID) and Request a Service, selecting the category of "Enrolment: Programme Changes" and select the Transfer Mode of Study application form.  Complete this form online and click on the "Submit" button.

Conditions

We only offer part-time study with postgraduate programmes, so you have to be a postgraduate student.

You can’t transfer from part-time to full-time after the end of October in the first year of study as you will have missed too many classes.

If you hold a Tier-4 Student Visa, you can’t transfer from full-time to part-time study.

Approval

Registry will check and approve your application.

Timescales

Between October and June, it normally takes up to three weeks.

During the Summer months (July – September) it might take longer as Academic staff might be on research leave. Once you’re given approval, your application should be processed within a week.

Degree Transfer – New students

This is to switch from the programme of study you accepted your offer for to a different programme of study.  

Who?

New students who have applied through the normal Admissions process to start a programme of study in 2018/19 (and before the final SOAS deadline of 5 October 2018)

When?

As soon as you decide that you want to study a different degree, and before the final SOAS deadline of 5 October 2018.

How?

Please fill out the online Degree Transfer Application form by clicking the appropriate link below:

You will need to log in to the form using your SOAS email address and password.

Conditions

You can’t apply to transfer to a degree programme that we’ve previously refused your admission to.Some courses, especially language programmes, may have earlier deadlines than the final SOAS deadline. Contact the Admissions Office if you are unsure.You must meet the entry qualifications for the new programme of study, which you can read on the Overview page for each degree programme.  Make sure you’ve listed out the courses you plan to take (including all core and compulsory courses). If you don’t list these, it will delay our ability to complete the transfer for you. Go to the Structure section of the relevant degree to see which courses are available.

Approval

The Admission Tutor will approve your application once the Admissions team have checked that you meet the degree’s entry requirements, and that there are places available on the new degree.

Timescales

If you submit your application before 10th September 2018 and we accept your application we’ll be able to process your transfer in time for the start of teaching. If you send in your application after that date but before 1pm on 28th September, we’ll still process it, but it’s unlikely that we’ll be able to complete the process before teaching starts on 1 October 2018.

Degree Transfer – Returning students (from the start of an academic year)

This is to transfer from the programme you’ve been studying on to a different programme of study in the next academic year. It might involve returning to the previous year of study (ie, if you studied year 1 in the previous year, you might have to start the new degree in year 1 again).

Who?

Student who are currently studying with us, who wish to change their programme of study from September 2018

When?

Over the summer break and no later than 1pm on Friday 5 October 2018.

How?

Sign into the online Student Information Desk (SID) and Request a Service, selecting the category of "Enrolment: Programme Changes" and select the Degree Transfer application form.  Complete this form online and click on the "Submit" button.

If you decide you wish to transfer after the deadline above, you must follow the process for "Degree Transfer - Current students during the year" below.

Conditions

If the transfer involves repeating a year of study, you must have sufficient time left on your registration to complete the new degree.

Approval

Registry will verify your application against the regulations.

The Programme Convenor will look at the application for academic approval.

Timescales

If you submit your application before 1st September we’ll normally process it in time for the start of the academic year. As Academics take research leave during the summer months, you might not get confirmation until nearer the start of the year.

If you submit your application in August and September, we might not process it until later into term one, though we’ll try to process the changes as quickly as possible.

Degree Transfer – Current students during the year

This is to transfer from the programme you’ve been studying on to a different programme of study. Depending on what modules you have completed, it might involve returning to the previous year of study (ie, if you studied year 1 in the previous year, you might have to start the new degree in year 1 again).

Who?

Current students (in 2018/19)

When?

As soon as you have decided that you wish to transfer.

The regulations only allow transfers at the beginning of the academic year.  If you send an application after 5 October 2018 this will require a suspension of regulations which must be supported by both the Associate Director of Teaching Quality and the Academic Registrar, and will only be granted under exceptional circumstances.

How?

Please ensure that you contact the relevant Course Convenor to request that the process is initiated on your behalf. Once
the Suspension of Regulations form has been received it will be sent for approval from Director of Teaching and Learning and the Academic Registrar. 

You must give us reasons for your request and if you are applying after 5 October 2018, you must explain the exceptional circumstances to enable the ADTQ and Academic Registrar to make a decision on whether to suspend the regulations.

Conditions

You must stay studying on your current degree until we confirm that we’ve approved your application.

To allow you to transfer degrees during the year, there will have to be a suspension of regulations.
If the transfer involves repeating a year of study, you must have sufficient time left on your registration to complete the new degree.

Approval

Registry will verify your application against the regulations.

The Programme Convenor will look at the application for academic approval.

The ADTQ/Academic Registrar will make the decision on whether we can grant a suspension of regulations.

Timescales

As these kind of applications require a suspension of regulations, it might take longer to process. We’d aim to complete the process within three weeks (and within term time).

Withdrawal

This is to permanently withdraw from SOAS.  You will not be able to return to continue with your studies at a later date.  

Who?

Current students

When?

As soon as you decide you want to withdraw.

How?

Sign into the online Student Information Desk (SID) and Request a Service, selecting the category of "Enrolment: Programme Changes" and select the Withdrawal application form. Complete this form online and click on the "Submit" button.

Conditions

Once you’ve withdrawn, you’ll have to apply as a new student in the normal way if you want to return. You can’t apply to return and continue where you left off.  

Withdrawals come into effect on the date the Records team in the Registry receives the application.

Approval

Registry will verify and approve your application.

Timescales

We normally process applications within 7 calendar days.