SOAS University of London

SOAS Standing Orders: Annex XI: Research Ethics Panel

Annex XI Research Ethics Panel

The Research Ethics Panel (REP) is a sub-committee of Research and Enterprise Committee.  It is required to report to Research and Enterprise Committee on a regular basis.  It also has a responsibility to liaise with other committees and to keep them informed as necessary.


The membership of the Research Ethics Panel will comprise:

  • Chair:
    • Pro-Director (Research & Enterprise) / or (designated) Associate Director of Research
  • Ex-officio members:
    • Associate Directors of Research (ADR)
    • Head of the Doctoral School
    • Secretary to the Panel
  • Other members may be in attendance, including:
    • 1 lay member appointed by the Board of Trustees
    • (Up to) 5 senior academics to be nominated by the Chair
    • Doctoral School Manager
    • 1 doctoral researcher from the Research Student Association
    • Observers in attendance or providing submission

The Chair and ex-officio members retain permanent voting rights for decisions as set out in the Terms of Reference. Other members in attendance to not retain permanent voting rights.


The Registrar will nominate a Secretary.

  • The panel will normally hold a minimum of three formal sittings per annum.
  • The panel may convene on an ad-hoc basis, as and when the need arises, including conducting its work virtually.

The panel shall take such advice as it considers necessary in order to fulfil its remit. This advice may be taken from outside the School, as well as from within the School community.

Terms of Reference

The Research Ethics Panel will have the following Terms of Reference:

  1. To consider ethical matters relating to funded research (external and internal);
  2. To consider research proposals, publications and other outputs which are referred to the Panel (including mandatory referrals) and to assess the ethical issues raised by projects submitted to it for consideration, and to grant or withhold approval.
  3. To provide advice to staff, doctoral researchers and students on ethical matters relating to research to ensure that such work complies with recognised ethical standards; that the public, staff and students are protected from harm and that the reputation of the School is safeguarded.
  4. Where appropriate and necessary, to review and revise the Ethics policy and Research governance policy (including procedures for dealing with allegations of research misconduct).