SOAS University of London

SOAS Standing Order XI: School Officers

XI School Officers

  1. The Director has, under the Board of Trustees, responsibility to provide academic leadership; to ensure the achievement of the objectives of the School; to provide effective administration of the School affairs; and to represent the School generally.  He/she will have power to act on behalf of the Board of Trustees at any time in routine matters not involving decisions on questions of principle.  In matters of urgency not admitting of delay he/she will have power to act on behalf of the Board of Trustees, consulting the Chair, Vice-Chair or Honorary Treasurer where possible, who should otherwise be informed of the action taken at the earliest opportunity.  Such action will be reported to the next meeting of the Board of Trustees.
  2. The Director will, under the Board of Trustees, be responsible for the discipline of the School and will have the power at all times to take disciplinary action in accordance with any specific regulations relating to discipline which may from time to time be made by, or with the authority of, the Board of Trustees.
  3. The Director will have the power to act on behalf of Academic Board and any other Committee of the School in matters of urgency not admitting of delay, providing that he/she will report any exercise of this power to the next meeting of Academic Board or relevant Committee as the case may be.  He/she may delegate this reporting to the Chair of the relevant Committee. He/she will, by virtue of his/her office, be a member of every Committee or Sub Committee of the School with the exception of Audit Committee.
  4. The Board of Trustees will appoint members of full-time academic staff of the School to be Pro-Directors.  The normal period of tenure of the office of Pro-Directors will be five years, renewable for a period of up to five years.
  5. The Pro-Directors will be ex-officio members of Academic Board and will be responsible for carrying out such duties as the Director will from time to time decide on advice from Academic Board.  The Pro-Directors will be ex-officio members of Resources & Planning Committee.
  6. In the temporary absence or incapacity of the Director, the Deputy Director, if appointed, will excercise the powers and discharge the responsibilities of the Director; in the absence of both, these will be excercised and discharged by a Pro-Director or other nominee of the Board of Trustees.
  7. Pro-Directors will be responsible for the oversight of research, teaching and learning and other cross-School strategic and management priorities, as well as other matters as the Director may determine. The Pro-Directors will also provide academic leadership, advise the Director on any matters affecting the School, serve on main School Committees and Chair Committees as required.
  8. The Director Legal and Governance will normally be Clerk to the Board of Trustees. The Registrar & Secretary (COO) will normally act as the Secretary to the Board of Trustees, advising the Chair of the Board of Trustees concerning the exercise of powers of the Board of Trustees and on matters relating to governance.
  9. The Registrar & Secretary (COO) will be responsible to the Director for all matters relating to the administration of the School and its planning processes not delegated to others reporting directly to the Director.  He/she will advise the Director regarding any such matters.
The Registrar & Secretary (COO) will:
  1. Prepare policies and procedures in accordance with relevant legislation and compliance with them;
  2. Oversee the financial business of the School;
  3. Oversee arrangements for the enrolment and general welfare of students;
  4. Be responsible for all matters regarding employment conditions of staff;
  5. Administer School premises and capital projects;
  6. Supervise maintenance programmes and related programmes of work;
  7. Supervise the administration of all School contracts and control of bought in services.
  8. The Registrar & Secretary (COO) will maintain all necessary administrative contacts with the University of London, its constituent colleges, with the sector regulator and other organisations relevant to the work of the School and with the School's professional advisors.