Terms and Conditions (ELAS)
ELAS Terms and Conditions (Updated May 2015)
1. Completed acceptance forms and a 10% deposit of the tuition fees for the full period of study are required to reserve a place and for a CAS or confirmation letter for visa purposes to be issued (if required). A deposit must be received for all the terms to be covered by the CAS or confirmation letter.
2. Students requiring visas will be issued with a CAS if they are staying for three terms or two terms (April to December). Students staying for one term or two terms (September to March or January to July) will normally be issued with a confirmation letter to enable them to apply for a Short-term Student Visa . In cases where a student is planning to continue to another programme at SOAS or other UK institution without returning to their home country after ELAS, a CAS can be issued.
3. IFCELS reserves the right to ask for all relevant documentation or information to decide if a student is eligible for a CAS. If IFCELS decides not to issue a CAS, any tuition fees already paid will be refunded subject to a 10% administration charge. In the event of a visa refusal when the refusal is not due to an error on the part of IFCELS, only one further CAS will be issued in support of a second and final visa application.
The School is under no obligation to issue a second CAS if:
(a) the first application for a Student Visa was rejected by UK Visas and Immigration (UKVI).
(b) the student’s programme of study is due to begin shortly, and it is clear that there is not enough time for the new visa application to be processed in time for the student to arrive before the last agreed start date.
4. Deposits are non-refundable except in cases where a visa is refused due to an error on the part of IFCELS or where an unreasonable delay in the visa issuing process means that the student cannot join the programme. The deposit will not be refunded in cases where the student has provided incomplete or incorrect information on the visa application or where the application has been made too late to have a reasonable chance of being processed in time for the student to join the programme. Copies of the visa refusal letter need to be provided if a refund is requested.
5. Non EU/EEA/Swiss nationals entering the UK specifically to study on ELAS for longer than 6 months need a Tier 4 General Student Visa.
6. “Non-visa nationals” (eg those holding a passport from Japan, Republic of Korea, Taiwan, HK, Mexico) studying for less than six months have the option of obtaining a Short-term Student Visa on arrival in the UK. In this case it is the student’s responsibility to have the required documentation (see information in offer letter) in their hand baggage when they travel to the UK and to ensure that the Entry Clearance Officer gives them the correct entry stamp to show they are entering as a student. Students without the correct entry stamp will not be permitted to enrol on the programme and may be required to leave the UK and re-enter.
7. The balance of the fees is payable before the first day of the programme. Students who have not paid fees in full will not be able to complete their enrolment or receive a timetable and will not be allowed to attend class until the fees are paid. Any fees paid (apart from the 10% deposit) will be refunded if a student withdraws before the first day of the programme.
8. Payment of the balance of fees on a termly basis is permitted.
9. A 50% refund of tuition fees may be requested by students wishing to withdraw in the first five weeks of the term. The request will be considered in cases where the student’s circumstances make it impossible for them to continue their studies, for example serious ill health or accident, bereavement in the close family or major change in financial circumstances. The request should be made in writing to the Head of Department and should include evidence (eg medical certificate). Refunds will not be made in cases where withdrawal is due to a change of study plan.
10. No refunds can be made to students withdrawing after the end of week 5 of the term but unused fees may be retained and used by students on the same or another IFCELS programme in the same or following academic year.
11. No refunds will be made to students whose studies are terminated due to poor attendance or for other reasons.
12. Refunds of tuition fees must be requested in the same financial year (1st Aug - 31st July) as the start of the programme
13. Refunds of accommodation fees payments (including those paid to SOAS Halls) are subject to the agreement between the student and the accommodation provider.