SOAS E-Mail Acceptable Use Policy
SOAS has a policy about the use of its e-mail systems.
Three things you really need to know about SOAS E-Mail
- E-mail is provided for the conduct of SOAS business. Although it is acceptable to use it for private business, you need to understand that nothing you put into an e-mail is truly private (unless it is encrypted) and there are circumstances (described in the policy) in which the content of your e-mail can be monitored or disclosed.
- Sending attachments (especially confidential documents) via e-mail is poor practice when there are better alternatives. SOAS provides its MySOAS system as a method by which you can post a document to a secure location and then e-mail a link to the document. I&T can provide training in the use of this and other systems.
- E-mail can be useful but it can also be a burden and in the worst case, a nuisance. The policy includes advice about "e-mail etiquette". Please pay particular attention to the advice about the use of "CC" in e-mail. If you are only CC'd into a message, it is poor practice to respond to it or forward it to others. The google webmail interface can make it difficult to see if the e-mail is "TO" you or merely "CC". Learn how to tell the difference.