SOAS University of London

Internal Research Fund Allocations for staff

Annual Individual Research Allowance 2016/17

The Faculty of Law & Social Sciences has a specific amount of funding to help staff to meet research expenses for the coming academic year. This allowance of £1,000 is available to all research active staff, including research-only staff, in the faculty on a pro-rata basis.  Part-time academic staff who are eligible will receive a minimum of £750.  Please note that internal research grants are not available to those on teaching-only contracts. Staff will automatically be awarded their individual allocation, eligible expenses include:

  • conference attendance to present a paper or act as a discussant;
  • costs incurred in preparing a manuscript for publication;
  • costs incurred in preparing applications for external research income;
  • travel and subsistence expenses for a personal research project, including informant expenses;
    the organisation of workshops 
  • Research Assistance

 Please see the  Internal Research Expense Claim FAQs (pdf; 60kb)   for further details of eligible expenses.

Early career researchers

An early career research allocation of £1,500 is available for staff who are on full probation of 3 years AND have been awarded their PhD within the last 4 years. ECR staff will retain this status until they have complete their 3 year probation.  

How to claim research expenses

Research form

Staff are requested to submit all claims in the term in which the expense was incurred. To claim your research expenses please complete the  SOAS Expenses Form (; 368kb)   and submit this with supporting receipts to your  Department Academic  Officer in room R201. Please note that all claims must adhere to the  , staff are expected to familiarise themselves with this policy on an ongoing basis.  Staff are expected to keep a copy of their expenses for reference as the faculty office can no longer make photocopies of individual claims. The final deadline for all research expense claims to be submitted this academic year is Wednesday 19th July 2017.

Research Assistant claims

Research assistants (RAs) will normally only be appointed to complete essential tasks for which the RA concerned has a specific expertise or capacity that faculty members themselves are unable to undertake for lack of that expertise or capacity.

The case for appointing an RA on this basis must be made in detail outlining exactly what skills or capacities the RA possesses that make her/him appropriate for undertaking the designated task.

Efforts should be made in the first instance to appoint RAs through an external funding application before consideration is given to using faculty research funds for this purpose. Evidence of such efforts may be sought prior to faculty funding.

If the application is to appoint someone to assist in the planning, preparation or running of a conference, workshop or similar event, this will not be classified as an appropriate task for an RA but for a clerical assistant. Funding support is still available for this purpose but the person appointed will not be designated as a research assistant.

For further details, please contact

Grant Funding

The maximum Grant Funding that can normally be applied for is £2500. Applications can be submitted at any time during the year, however, please keep in mind that all funding must be spent by the end of the financial year in July so you are advised to take this into consideration when planning your activity.

Applications should consist of no more than two A4 pages. They should include:

  • details of the proposed project
  • details of the intellectual rationale of the project
  • a detailed budget with costings
  • a description of the intended impact of the project in terms of publications, income generation or impact case studies - please give detail
  • Please note: if an application to hire a research assistant is included in the bid, the rationale for this must be clearly spelled out indicating the specific needs that the research project has and the specific skills that the research assistant will provide
  • In addition: funding cannot be used for replacement teaching nor for general research expenses 

Applications should be submitted electronically to Catherine Farinhas-Gray ( 

For information regarding the Research Assistant process please contact Hélèna Theseira (

For more information, please contact Paul O'Connell, Associate Dean for Research, Law and Social Sciences (

Conference Presentation Funds

Conference presentation funds of between £500 to £1,500 are available for faculty staff with some preference given to early career researchers. A maximum of £750 will be awarded to successful applicants in the first instance, with further reimbursement being made later in the year, should funds remain.  Conference funds will only be given where the applicant will be presenting a paper - a copy of the paper should be lodged with the faculty within four weeks of the conference date. Applications should also include an outline of publication plans for the paper.  Please apply in the first instance to Catherine Farinhas-Gray ( giving details of the conference, the paper to be presented, and a specific account of the expenses likely to be incurred. There is a rolling deadline for this call.

Travel Insurance

All staff should complete (in advance) the  Application for Paid Leave (msword; 42kb)   for overseas research related travel this will also ensure School travel insurance is authorised.

A comprehensive travel insurance policy is in force for all employees for travel undertaken on behalf of the School.

Please apply for an insurance travel card from your Departmental Academic Support Officer or directly from John Faulkner. You should take this card with you whenever you are travelling abroad.

Please note that:

  • Travel to areas of heightened risk is excluded unless terms are agreed in advance.
  • Travel for periods over six months is excluded unless agreed in advance
  • Losses should be reported immediately to the local police or the transport carrier.
  • Receipts should be obtained to support your claim.
  • To arrange cover for areas of heightened risk or for periods of more than six months as well as further details of the insurance cover please contact John Faulkner.

If you have any queries, please contact either your Academic Department Officer or the Associate Dean (Research) Dr Paul O'Connell.

Useful Documents