SOAS University of London

Using Personal Data in Research: Code of Practice for SOAS Staff and Students

As well as conforming to ethical standards, all Research projects that involve working with personal or special category data must conform to the requirements of current data protection legislation.

The guidance - Code of Practice for SOAS staff and students: Using Personal Data in Research (pdf; 648kb)   is updated to reflect changes in data protection legislation and has been approved by the Research Ethics Panel.

The guidance should also be read in conjunction with SOAS Research Ethics Policy.  The Code of Practice includes sections which explain:

  • How the data protection legislation applies to Research.
  • The importance of seeking informed consent from research subjects.
  • How consent should be recorded.
  • Situations where consent is not necessary.
  • Issues relating to audio-visual material, photographs and surveys.
  • How to keep research data secure.
  • Issues relating to publishing and disseminating data and transferring data overseas.
  • How to anonymise research data.
  • The access rights of research subjects.
  • Intellectual property and ownership issues.

Appendix B and C of the guidance (amalgamated here) provide a Model Consent Form (pdf; 235kb)  which can be used and adapted by SOAS researchers.

All questions relating to the Code of Practice should be directed to the Information Compliance Manager (email to