SOAS University of London

Records Management: Retention Schedules

An essential part of good records management is ensuring that records are only retained for as long as they have value. This is determined by a number of factors including business needs, legal requirements, risk management, and historical or cultural value.

SOAS Retention Schedule December 2015 (pdf; 621kb)   has been developed which focuses on the major series of the School's records: those which SOAS generates in large quantities, particularly in paper format. The schedule is based on existing retention practices, discussions with departments, and the recommendations in the model retention schedule for HE institutions developed by the JISC.

The current retention schedule has been updated following information surveys carried out across all administrative and academic departments at SOAS. The schedule will be reviewed and updated every three years.

The schedule was last approved by the Executive Board in December 2015. Any minor revisions will be approved by the Secretary.

For more guidance on how to use and search the retention schedule please see the Guidance on how to use the SOAS Retention Schedule (pdf; 540kb)  

Advice on the retention schedule and records management more generally is available from the Corporate Records Manager and Archivist (email to

Last updated: January 2016