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After Your Research

Before Your Research > During Your ResearchAfter Your Research > Working With Personal Data > Funder Policies

  • Store and Retain Your Research Data Securely
    • After you have finished collecting your research data you need to make sure that it is stored safely while you analyze and publish your findings.
    • The best way to do this is to add it to the SOAS network or MS OneDrive through MySOAS staff and student. You should also keep information about consent for data use and any documentation that describes your research data.
    • It is generally expected that research data that underpins publications is kept by researchers for 10 years after you have finished analyzing and using it for research outputs. Although you should always check specific funder requirements if you are in receipt of a grant for your research as they may have different requirements.
  • Things to Consider When Writing Up and Publishing Your Research Data
    Anonymize Your Research Data
    • Unless you have specific informed consent from your research participants to include information in your publications or PhD Thesis that can identify them, you will need to anonymize your data before you publish it or submit your PhD thesis to the Library.
    • Please see our pages on Working with Personal Data for more information on informed consent and anonymization.
    Include a Data Access Statement
    • A common requirement of external funders and now becoming increasingly common in publisher policies, is the inclusion of a ‘data access statement’ in publications.
    • This tells readers where the underlying research data used for the article can be accessed. In some cases you will have included enough data in your article or the accompanying supplementary material that you don’t need a separate statement.
    • There are several ways to do this. The University of Bath has some excellent guidance on different types of data access statements.
    • If you have been asked to provide a data access statement and are unsure what to do contact outputs@soas.ac.uk
  • Deposit and Share Your Research Data
    • In addition to retaining your research data, many funders now expect their funded researchers to share their research data at the end of a project in a trusted data archive.
    • Funders want public money to be used efficiently and with the widest benefit and data sharing can help reduce duplication in the effort of data collection as well as enable other researchers to use existing datasets in new and innovative ways. 
    • Researchers with external funding must make sure that they manage and prepare their data for sharing effectively during the lifetime of the project so that they meet funder requirements.
    • See our Funder Policies page to check the requirements for specific funders.
    • They must also have collected informed consent that specifically gives permission from research participants for their data to be shared according to funder requirements.
    • Whether funded or not, there are many benefits for sharing data. The UK Data Archive’s presentation on data sharing is a good overview.
    Options for Data Sharing
    • If you would like, or are required to, share your research data you should think about appropriate data archives as early as possible so you can check the specific requirements for your chosen archive. (See our Funder Policies page for specific requirements of your funder).
    • SOAS recommends you make use of existing trusted archive such as the UK Data Archive or the EU’s Zenodo data archive. There may also be a big advantage in depositing your data in an appropriate subject specific data archive. The re3data website includes a search for data archives across the world.
    • If you have deposited a dataset in an external data archive add a record to SOAS Research Online with a link to the dataset.