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UKRI requirements for journal articles and conference proceedings

Any researcher who receives UK Research and Innovation (UKRI) funding must ensure that their research is made available according to the new UKRI Policy on Open Access.

Follow these steps to ensure you meet UKRI open access requirements:

1. Get to know the UKRI open access requirements and options

  • Check the dedicated pages on the UKRI website to see whether you need to comply with the new or old policy.
  • The new policy comes into force for journal articles and conference proceedings with an ISSN submitted for publication from 1 April 2022.
  • There will be further changes to the policy for books and chapters in 2024.

2. Key features of the new policy

  • UKRI’s new policy requires immediate open access to journal articles and conference proceedings with an ISSN that acknowledge its funding.
  • Compliance can be achieved via two routes:
  • Route one: publish the article open access in a journal or open publishing platform. The Version of Record (final published version) must be immediately open access via the publisher’s website with a Creative Commons attribution (CC BY) licence. An Article Processing Charge (APC) payment is usually required, or:
  • Route two: publish the article in a subscription journal and self-archive the Author's Accepted Manuscript (AAM) in SOAS Research Online. You must ensure that the AAM becomes available as soon as the Version of Record is published. The AAM must have a Creative Commons attribution (CC BY) licence and a publisher embargo is not permitted.

3. What you need to do to publish open access (route one)

  • You should check that a compliant route is available to you before you submit your article.
  • Follow the guidelines below or contact outputs@soas.ac.uk for further advice.
  • If you are the corresponding author you can publish open access at no extra cost in a journal covered by one of our Read and Publish agreements. If the corresponding author is at another institution they should have access to similar agreements.
  • If your journal is not covered by a Read and Publish agreement, you will most likely need to pay an open access fee (APC). Be aware that UKRI will only fund APCs for fully open access journals listed on the Directory of Open Access Journals (DOAJ) or transformative hybrid journals listed in the cOAlition S Journal Checker Tool (note: a UK specific journal checker is in development).
  • If you intend to publish in a hybrid journal that does not meet these requirements, you will need to find an alternative source of funding to meet the publication costs.
  • If your journal meets the requirements, read the Terms of Reference (PDF) then fill in the online application form to access UKRI funds for Open Access fees.

4. What you need to do to self archive (route two)

  • If you are intending to comply with open access via route two, the journal will need to have a self-archiving policy that permits depositing the Author's Accepted Manuscript (AAM) on an institutional or subject repository (for example, SOAS Research Online) with a CC BY licence and a zero embargo.
  • Information on journals’ self-archiving policies can be found on the Sherpa Romeo website.
  • To make your intentions clear to the publisher and assert your rights over the AAM you must include the following statement in your submission: “For the purpose of open access, the author has applied a ‘Creative Commons Attribution (CC BY) licence to any Author Accepted Manuscript (AAM) version arising”.

5. Make sure you include an acknowledgement of your funding

  • Include a full statement acknowledging your funding from the UKRI for example “This work is supported by the Economic and Social Research Council, Grant/Award Numbers: 1079159, ES/P009867/1".

6. Include a statement about the research data that underpins your research

  • Articles must include a Data Access Statement. The data does not have to be openly available (but this is encouraged). If there is no associated data, this must be mentioned in the statement.
  • University of Manchester has some excellent guidance on formulating Data Access Statements.